Our adult appointment process

All adults wishing to hold an adult appointment in Scouting must complete the Association’s Adult Information Form and will start their journey through our appointments process. There are four stages to the adult appointment process, these are:


Where a line manager agrees to support an adult applying for an appointment.


Where independent checking, (the successful outcome of the Disclosure and Barring Service (DBS) record check and (where appropriate) two references), concludes that the person is suitable for an appointment.


Meeting with the District Appointments Panel and completion of the relevant ‘Getting Started’ training modules


Where the line manager ensures that the adult receives a welcome and induction in Scouting.

All adults, no matter what their role, will go through the stages of the appointment process and will be provided with information on the key policies of the Association and the training obligations of the role they are applying for (as applicable).

Disclousure and Barring Service - Criminal Records Check

Adults who are volunteering some of their time to Scouting on an ‘occasional basis’ in ‘regulated activity’, (as define by the UK Government as: on 4 or more days in a 30-day period, or overnight), or may have unsupervised access to young people, or will be involved with the handling or management of money, but are not adult member of the Association are required to complete an enhanced DBS record check through The Scout Association.

The Scout Association does not accept DBS criminal record checks from other organisations. This is because the nature of the information that may be disclosed on a Scout DBS criminal record check may differ from that provided to another organisation.

Our checks are an important part of the process in order to safeguard our young people, as well as giving assurance to parents and the general public. New volunteers (members or non-members), must not attend any organised residential events until their DBS disclosure has been successful.

We seek to be open and accessible to all. A lack of experience or a criminal conviction will not necessarily prevent an individual from volunteering. This will, however, depend on the nature of the position and the circumstances and background of their offences.

The Vetting Policy

It is the policy of The Scout Association to check all adult volunteers to ensure that: only adults appropriate for a role are permitted to undertake responsibilities in Scouting; and that regular reviews are undertaken of adult volunteers to ensure their continued suitability.

Accordingly The Scout Association is committed to:

  • following a defined process for appointing adult volunteers that establishes the applicant’s suitability taking into account the fundamentals of Scouting; the Child Protection Policy, Anti- Bullying Policy, Safety Policy and the Equal Opportunities Policy;

  • Refusing offers from applicants that are found to be unsuitable;

  • Putting in place robust vetting arrangements and ensuring that these arrangements are made clear to applicants and to the public;

  • Taking into account relevant information from The Scout Association’s records, police forces, relevant statutory authorities, personal references and other credible sources.

As part of the vetting arrangements, The Scout Association will undertake a Personal Enquiry which involves a check made against records at Headquarters for all adult volunteers and for certain roles a Criminal Record Disclosure Check. For foreign nationals or British Overseas Territory citizens operating abroad in British Scouting Overseas and Overseas Branches, checks must be made according to arrangements authorised by the Head of Safeguarding at Headquarters. 

Appointment Panel